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Logistics documents

 Logistics documents

Daily planner/Call sheet

  • They are used each day on production 
  • Ensures everyone on set know what the goals for the day are, where they are based, when they are required to be there and what each individual's role is.
  • It clarifies the goal for the day in one document and it is a simple sheet that can be circulated among everyone, either in print or digitally. 
  • It lists all resources and logistical details as well as creative aims (e.g. shot numbers to be filmed that day)
Call sheets should include-
  • Location details: address, map, transport details
  • Crew details: personnel, contact details, times required
  • Heath and safety notes: weather, protective clothing, hazards and closed roads, people tripping over wires and cables
  • Transport schedule: who, where and when
  • Filming schedule: which tasks are going to be done and when? Locations, setting, continuity (costume/ stunt double etc.)
  • Equipment: camera, costumes etc. 
  • Facilities: toilets, trailers, catering 
  • Contingencies 

Documentation- before organising the call sheets  
  • Used to gain permission for various resources or personnel
  • Clearance form- permission to use copyrighted audio or video
  • Individual release- individuals working on a project must sign over the rights to their work and/or intellectual property, often in an employment contract. 
  • Consent form- everyone appearing in a production- actors employed for the project or members of the public in the back round, with a visible face or audible voice. If under 18, must be signed by a parent or guardian. 
  • Location form- to acquire permission to access a space and for it to appear on camera. Some buildings are subject to copyright law, which makes this form even more important. 

Asset log, Recces, Set design

  • Asset log- This lists all things considered an 'asset' to the team:videos, images, sound, typography designs and any other element of style or content. Covers content produced by the production company and obtained from other sources and allows the tracking of copyright issues and permissions.
  • The asset log will contain:what the asset is, what the asst contains and permission details.
  • Recces- Conducted at the same time as the risk assessment and judges the suitability of a location for a production- multiple are carried out to decide.
  • Will consider: Does it meet the creative vision and what are the logistical issues (accessibility, availability and cost)
  • Set Design- A visual design of how the set will look, including back round and props in as much detail as possible as either a 2d or 3d sketch or design produced by imaging software. Helps technical team plan camera positions and movements and may include annotations to further explain. 
Risk assessments
  • Risk assessments work in conjunction with location recces
  • A risk assessment is carried out by a company as a means of identifying and trying to minimise potential risks. It should offer solutions to manage potential hazards on location and may include photographs.
  • Risk assessments will normally include the following information:
  • Hazard name
  • What are the risks
  • Who is at risk
  • How can it be controlled ? 
  • Level of risk
It is conducted by visiting all locations before production starts to protect everyone and everything (equipment) involved.


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